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Pandora’s Mighty Soldiers
PMS & H2O Clan
Member Handbook

PANDORA’S STORY….
In Greek mythology, Pandora was the first woman on earth. Zeus ordered Hephaestus, the God of Craftsmanship, to create her using Water and Earth. The Gods endowed her with many talents: Aphrodite gave her Beauty; Apollo, Music; Hermes, Persuasion; and so forth.
Thus her name: Pandora, "all-gifted".

When Prometheus stole fire from heaven, Zeus took vengeance by presenting Pandora to Epimethius, Prometheus' brother. As a final gift, Pandora was given a box which she was not to open under any circumstance. One day feeling lonely and impelled by her natural curiosity, Pandora opened the box and all its contained evils escaped and spread over the earth. She hastened to close the lid, but the whole contents of the box had escaped, except for one thing which lay at the bottom…Hope.

THE REST OF THE STORY…
Feeling the need to right her wrong, Pandora created a clan comprised of elite women warriors from the mortal and immortal realms. This Clan’s mission: to protect Hope, and begin the difficult task of collecting the escaped evils to return to the box. These elite warrior women are known today as Pandora’s Mighty Soldiers (PMS Clan). To aid the forces of Pandora’s Mighty Soldiers, Zeus took a little of the water from each PMS Clan woman to create an elite group of warrior men now known as H2O Clan. You can still find these two select groups fighting courageously together to help Pandora’s noble cause….

Prepared By:
Document Maker(s)Project/Organization Role
Athena Twin PMSClan Founder
Athena PMSClan Co-Founder
Gypsyfly PMSClan Administation, Marketing Director
Kitteh PMSClan Co-Leader, Documentation Director
Lady PMSRetired NA Xbox General
Nefarious SoulsRetired H2O Clan Leader
RipClan Administration
SnakeClan Administration
Version Control
VersionDateAuthorChange Description
1.012/01/2005Athena PMSImplementation of Handbook
1.12/15/2006Lady PMS, Kitteh PMS, Gypsyfly PMSModification of Handbook
1.203/31/2006Athena Twin PMSFinal Modification
1.303/04/2007Gypsyfly PMS, Athena PMSYearly Modification/Update
1.404/17/2007Gypsyfly PMS, H2O RipYearly Modification/Update
1.510/31/2007Athena Twin PMS, H2O SnakeYearly Modification/Update
1.612/09/2007H2O RipDecember Update
1.708/09/2008Kitteh PMSPost Move Edit - Preparation for Biannual Update
1.804/11/2009Kitteh PMSEdited Membership Requests Section For New Procedure
2.001/01/2010Kitteh PMSOverall Modification of Handbook
2.111/02/2010Kitteh PMSUpdated Recruitment requirements, clarified Division Transfer/Dualing requirements
2.1.111/22/2010Kitteh PMSCorrected Elite Status wording
2.1.203/29/2011Kitteh PMSUpdated Elite Status qualifications.
2.1.203/07/2012Kitteh PMSUpdated: Section 4.3 Elite Status - Removal; Renamed: Section 5.10 to reflect new name - Advancement Opportunities, added new subsection 5.10.3 - Job Abandonmentment & Repercussions, generally edited; Updated: Section 3.3.4 Orientation, for removal of Public Orientation.
Note: The content of a manual does not constitute nor should it be construed as a promise of membership or as a contract between PMS Clan Inc. and any of its members. PMS Clan Inc. may change, delete, suspend, or discontinue parts or the policy in its entirety, at any time without prior notice.

 

Contents

 

INTRODUCTION


Letter to the Community:


Quote:

Hello and please allow me to say Welcome to the PMS and H2O community!

In this document you will find the structure, regulations and general information on PMS Clan, and I hope we help create a positive, memorable and lasting experiences in your endeavors in gaming with our organization.

One thing I would like to note, PMS and H2O is more than a clan or guild, it is a family. From the newest recruit down to the original members, we share a bond that unites us across all cultural, ethnic, regional and background boundaries.

Please take the time to get to know others in the group via the forums and game play, as they can turn into relationships that last a lifetime, and from people you might never come across in your everyday lives. I myself find it fortunate to have the friends I have found from the clan, and I am sure you will as well.

I would also like to note is that we are women focused organization with the mission of providing a competitive and positive environment for women in gaming, and everything we do revolves around that mission from organizing divisions to creation and support of our brother group H2O Clan. Some of you might not realize the importance in what you do exactly, so let me clarify: you are each visible women and men that can make difference for females in a male dominated industry. YOU EACH have the tools, resources, and ability to personally make a difference…starting with each other and beyond.

Taking pieces from a blog I wrote a while ago, this is not just a game. This is not just a game when each of you are gaining skills in teamwork, leadership, and commitment. It is not just a game when we are learning valuable skill-sets such as time management, conflict resolution, and importance of community. It is not just a game when you can build lifetime friends—and for some of us—second families. This is not just a game for me, and I pray this is not just a game for you....it should be about passion. Have passion in the belief you are supporting something greater than JUST PLAYING A GAME. You are each helping to change a mentality in this industry, and are helping to pave the way for the next generation of women gamers, women developers, women company owners...so have passion for your own daughters of the future and support all the members who help make this possible.


Amber Dalton
PMS Clan Leader
athenatwin@pmsclan.com

Mission Statement


The mission of PMS & H2O Clan is to provide a competitive, fun and positive environment to female gamers.

History


PMS Clan (formerly Psychotic Man Slayerz, now Pandora’s Mighty Soldiers) was born from the camaraderie of finding other girl gamers in a male dominated online gaming community. Because of the original sparseness of women in the online gaming community, and the amount of harassment female gamers are submitted to, the PMS Clan was founded to provide a competitive, fun and positive environment for female gamers.
  • In November 2002: PMS XBOX banded together to form a competitive clan with the launch of Xbox LIVE.
  • In 2003: iPMS was founded to provide international women a competitive front in which to play matches in other time zones & promote international gaming.
  • In January 2005: PMS PLAYSTATION was formed by merging with an established PS2 Clan also known as PMS (PiMpetteS), to create the first and largest multi-platform female gaming clan.
  • In summer 2005: PMS PC division was created in 2005 to begin servicing our PC sisters who started coming into the organization as our reputation began to spread thorough out the gaming community and press.
  • In September 2005: H2O Clan was formalized, which created a brother group for the men who supported PMS members everyday.
  • In August 2007: PMS Clan reorganized and expanded regionally, adding Divisions in South America, Asia and Pacific Island (New Zealand and Australia) to the existing North America and Europe Divisions.

Since it's inception in 2002, PMS has become one of the most recognized female oriented Clans in the world. Members from all walks of life are integrated into one community, sharing one passion – gaming.

Changes in Policy


This manual supersedes all previous membership manuals and memos.

While every effort is made to keep the contents of this document current, PMS Clan reserves the right to modify, suspend, or terminate any of the policies, procedures, and/or benefits described in the manual with or without prior notice to members. Please continue to check manual for updates.


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LEGALITIES


The Name


The name Pandora’s Mighty Soldiers, PMS Clan, H2O Clan, and all logos, materials, and intellectual material created by members for PMS Clan are copyrighted and/or are owned by PMS Clan Inc. All rights are reserved by PMS Clan Inc.

Any misuse or misrepresentation of this fact will be cause for termination from the Clan and possible legal recourse.

Hosting Events


No event may use the PMS Clan or H2O Clan name or affiliation, without the express written permission from Athena Twin PMS and/or Athena PMS, President and Vice President of PMS Clan Inc.
  • If such an event is proposed, please email a copy of all event details to webmaster@pmsclan.com, to ensure all legalities are observed.
PMS Clan accepts no liability for any members that attend any events under PMS/H2O name.


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RECRUITMENT POLICIES


Diversity


PMS Clan Inc. has equal membership opportunity in its community for all female and male gamers (with H2O Clan). Clan acceptance is based on merit, with the only stipulation that you be a Female for PMS Clan and Male for H2O Clan. Female is defined as a person born as or living as a female at the time of membership, and likewise for H2O Clan. Clan acceptance is NOT based on skill, race, color, citizenship status, national origin, financial status, ancestry, sexual orientation, age, weight, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, etc.

Clan Definition


A “Member” of PMS|H2O Clan is a person who has met all requirements to be accepted into the clan and given forum rights as a Member. The means by which a member is officially accepted into the Clan is decided when the end of their recruitment period is reached and their Division Leader has:
  • Reviewed their level of activeness during the recruitment period, and to ensure all Membership Requirements have been met. (See MEMBER CLASSIFICATION for appropriate Guidelines of Admission)
    AND
  • Approved their change of status to that of “Member”.

What does it mean to be a PMS Member?

Being PMS cannot be defined by one single idea. You are a gamer, whether in first person shooters or in recreational games. You are a friend and sister to all gamers, regardless of gender, location, even clan affiliation. Through PMS Clan, your family is extended by hundreds of Sisters, Mothers, Daughters, Aunts, etc. There is a ready ear for listening. A shoulder for crying. And open arms ready to send hugs of comfort and support.

You may be a new Member, just attending orientation or a long standing Member, with years of experience behind you, but you are both here for the same reason - you believe in breaking down the long-standing stereotypes of gamers, specifically in regards to female gamers. You believe in creating and supporting a safe-haven for all gamers to play and discuss video games and video game culture. By joining PMS, you agree to uphold the ideas upon which the clan was founded: "To provide a fun and positive environment, and to encourage competition to female gamers."

More and more women are becoming interested in gaming, and it is reported that over 43% of today's gamers are female. This number however makes no distinction regarding level of dedication to play. So while PMS Clan is open to Members at different levels of dedication, PMS Clan remains focused on supporting female gamers in playing games considered hardcore and that are traditionally male-dominated.

What does it mean to be an H2O Member?

As an H2O, Welcome to one of the most supportive groups in the gaming community. Members will find hundreds of gentlemen all brought together for one cause; to support our brothers in H2O and sisters in PMS.

We are here for the community as a whole and not just a single part; we are a brotherhood as opposed to just a normal clan where interactions only take place in the online environment. Bonds built go beyond the console or PC platforms, these are bonds of friendship that can be taken wherever you go and know that someone will always be there for you. We are about the brotherhood, and being there for each other. This is your family; you guys make it what it is. During your recruitment process or during your membership you may at times feel overcome with adversities and overwhelmed with things that are going on in the division , the clan and in your daily lives. But as brothers, we're here to help each other out in terrible situations and under dire circumstances. What we will face is temptation, hardships, abuse, drama, but we will do so together as brothers, friends, gamers, and as H2Os.

One of the most important things in being a true H2O is being a respectful gamer. What we can do in random rooms is ask people to treat those that are in there with respect. This is paramount to our success as a clan. What we can do together is help create a better gaming environment for us all, not just women gamers, but ourselves and children. This is part of what being a H2O is all about. H2O’s are bound by their code to be respectful, loyal, honest, dedicated and reliable. They are able to do what is right no matter the pressures placed on them in any environment.

We’re all here to play video games, and play the games as H2Os. It encompasses all the above, but it’s also something more. We support PMS as gamers and friends, play with our clan mates, and actively create a positive friendly environment for every gamer out there. And as gamers we’re competitive, we encourage those who wish to take their gaming to the next level, just as we encourage those who support the community and choose to play on a recreational level.

It requires a unique attitude to be a true H2O, an attitude that is rarely found online these days. It means universal support, regardless of age, gender, race, looks, skill, and dedication; to encourage, console, and direct all to provide a better gaming experience for everyone. We are all judged on how we act. H2Os have focus and dedication, drive and perseverance, passion and ferocity. What we can accomplish is amazing, but only possible through those who harbor the focus, drive and dedication to uphold the beliefs of the PMS and H2O Clan.


Recruitment Policies



Member Background Check

PMS|H2O Clan may conduct a member-related background check for any existing member or new recruit. A comprehensive background check may consist of “scrubbing” gamertags|game handles in regards to association with other clans, reputation, cheating, verification of contact information, review of personal blogs, and websites, verification of gender identity, etc. PMS|H2O Clan reserves the right to deny Membership without additional notice.

Recruitment Period

PMS|H2O Clan monitors and evaluates every new recruit performance for a predetermined recruitment period to determine whether further membership with PMS|H2O Clan is appropriate. You are not considered a member of PMS or H2O Clan until this probationary period is over and you are adopted into a regular division of PMS Clan Inc. Acceptance into PMS Clan Inc. is based on the following criteria:
  • Completion of recruitment period. (See MEMBERSHIP CLASSIFICATION for appropriate Guidelines of Admission)
  • Attitude and behavior while in recruitment, on the PMSClan.com forums, personal social media, third-party sites, in-game, and at events.
  • Active participation in Division practices. (If appropriate.)
  • Active participation in forum discussions and events.
  • Attendance at Orientation and completion of quiz.

Big Sister, Big Brother Program

Division Leaders are required to ensure a "Big Sister" or "Big Brother" is assigned to act as mentor to all new Recruits. A Big Brother|Big Sister is an active member that can help educate new Recruits (i.e Little Brother|Little Sister) in everything PMS|H2O, as well as provide an immediate friend to help them transition into their chosen Division. Division Leaders and Recruitment Managers may assign as they see fit, but will consider any choices Recruits would like if they have already establish a bond within the group. Each Member should only have two Little Brothers|Sisters at any given time, in efforts to make sure all members are exposed to the valuable tools a mentor program enables.

Orientation

The formal review of rules or “Orientation” is conducted by PMS|H2O Leadership during the recruitment period and is required for a successful completion.

Managers|Leaders will schedule private Orientations to provide Recruits with an overview of PMS Clan Inc. and provide explanations of important rules and policy to ensure a Recruit understands what is expected of them as a Clan Member. If a Recruit at any time has a question or items they would like to discuss privately, they are able to so either at the conclusion of the Orientation or by special arrangement with the overseeing Manager or Leader.
  • By attending Orientation and submitting the accompanying quiz, a Recruit agrees to abide by all policies and guidelines as contained within this Member's Handbook.
  • If a Recruit is unable to attend a scheduled Orientation due to an offline conflict, their Recruitment extended until successful attendance.

Transitioning from Recruit to Member

At the end of a successful recruitment period, the following actions will be taken by your leader:
  1. Your Recruitment Managers|Division Leaders will send you a message, requesting the PMS|H2O tag you are interested in taking. They will research the requested tag for appropriateness and to confirm the tag is not in use. (See: Clan Tag Usage)
  2. Your Recruitment Managers|Division Leaders will confirm your approved tag/handle
  3. Your Recruitment Managers|Division Leaders will confirm your attendance at the PMS|H2O Member Orientation.
  4. Your Division Leader will make a Membership Request on your behalf and an Administrator will grant your Membership Rights and Clan Tag as requested.

Clan Tag Usage Restriction

Once a Recruit becomes an official Member of the clan, they may request that their forum name be changed to reflect their new PMS|H2O Clan name, if so chosen. All PC handles, PSN IDs and Xbox Gamertags may also be changed at this time. A Member may request a PMS|H2O name at any time, but most commonly, it will be requested at the same time Membership Rights are granted.
It is not mandatory to change to include the PMS or H2O prefix, but it is highly encouraged to do so.
  • All names are changed AFTER a successful recruitment period.
  • All members must place the PMS/H2O tag in front of their name.
    • Only PMS/H2O Leadership may place the PMS/H2O tag behind their name, as a sign of respect and dedication to the PMS|H2O Clan.
  • A Recruit may not take a tag that has been used by (or is very similar to) Division Leaders, Platform Generals, Clan Administrations & Operations or PMS|H2O Inc. Executive Team members.
  • If a PMS Recruit is interested in taking a tag currently used by a H2O member (or vice versa), a message must be sent to the established member asking permission to use their tag.
    • Example: A PMS recruit is interested in taking the name PMS Penguin. Her Division Leader must contact H2O Penguin, asking his permission for the recruit to create a tag mirroring his existing tag.
  • PMS|H2O Leadership reserves the right to deny a request for a member name for appropriateness, including drug/alcohol references, subject to the judgment of the Leadership

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CLASSIFICATION OF MEMBER STATUS


Member Classification


Members of PMS|H2O Clan Inc. are classified as either PMS|H2O Clan Member, PMS|H2O Division Member and PMS|H2O PRO.

PMS|H2O Clan Member Status

PMS|H2O Clan Inc. understands some members do not desire or can no longer maintain an hourly requirement of practice, so we offer our non-active general Membership.

"PMS Member"|"H2O Member" are members in good standing, have completed a full recruitment period and have full membership within the Clan but are not actively a member of a division. They play regularly, may attend practice, and/or compete offline at competitive events under the PMS|H2O name. Though they do not maintain practice requirements, they are highly encouraged to continue their involvement with the community.

With approval of Membership, a "PMS Member"|"H2O Member" may:
  • Use the PMS|H2O prefix in their gamertag.
  • Have access to PMS|H2O General Discussion as well as Girl Talk|Guy Talk.
  • Use of the community Ventrilo and any PMS|H2O Clan public game servers.
  • Have a "PMS Member" or "H2O Member" badge applied to their account.

Quote:
Guidelines for Admission:
  • Have previously completed a full Recruitment period (4 hours/8 weeks or 8 hours/4 weeks) with a Division.
  • Have attended Public Orientation, or arranged a Private Orientation with a Recruitment Manager/Division Leader/Platform General
  • Have completed Orientation Quiz

PMS|H2O Division Member Status

"PMS Division Member"|"H2O Division Member" are members in good standing, and have full member access within the clan. They are monitored for a required 4 hours of play in Divisions, and may compete in offline competitive events under the PMS|H2O name.

With approval of Membership, "PMS Division Member"|"H2O Division Member" may:
  • Use the PMS|H2O prefix in their gamertag.
  • Have access to PMS|H2O General Discussion, Girl Talk|Guy Talk, as well as the Division sections.
  • Use of the Community Ventrilo and any PMS|H2O Clan public game servers and private game servers with permission from the leader of that Division.
  • Will have a "PMS Division Member"|"H2O Division Member" badge applied to their account.

Quote:
Division Requirements:
  • 4 hour weekly Division practice attendance
  • Have Completed a full Recruitment period (4 hours/8 weeks or 8 hours/4 weeks).
  • Have attended Public Orientation, or arranged a Private Orientation with a a Recruitment Manager/Division Leader/Platform General
  • Completed Orientation Quiz
  • Strongly advised to be active with PMS|H2O Clan Community (Forums, Social Media, etc.)
  • Strongly encouraged use of PMS|H2O prefix

PMS|H2O PRO Status


A PRO member is a member that has a signed contract with PMS|H2O Clan Inc. for a specified term and compensation assigned to an individual or team. PRO Membership requirements are similar to Division Requirements, but are also bound to individual contractual requirements as well.

Elite Status


PMS|H2O Clan Inc. makes a continual effort to recognize long term and dedicated Members through our Elite program.
Once a Member has gained Elite Status, they will maintain permanent membership for life (barring any breaches in our Code of Conduct or rules)*, and access to the general Management Arena forums where there they can share their valuable input with Clan initiatives and concerns.

A Member may be recommended by either their Division Leader or the Platform General they last reported to. Upon recommendation, the Member's application and history is reviewed by their current Generals and the Clan Leadership and a decision rendered shortly afterwards.

Quote:
Qualifications for Elite Status:

1a. Contributions to the Clan in some unique fashion that has bettered the Clan in some way AND three years minimum general membership in good standing, WITH Leader|General recommendation
or
1b. 3 years total of active membership in good standing, WITH Leader|General recommendation
or
1c. 1 year total of active Leadership (Leader, Co-Leader) or Management (Manager, Co-Manager) status in good standing, WITH Leader|General recommendation
and
2. Approval of Application by all current Platform Generals
*PMS|H2O Clan reserves right to remove Elite status of any Member at anytime, without prior notice.
  • If removal is deemed necessary, the decision is made by all existing Generals, parallel to the approval process.
  • A removal of the Elite status may also result in a loss of permission to maintain the PMS or H2O after the name.
  • If Elite Status is removed, it may be re-earned at a future date, on a case-by-case basis.

VIP Status


VIPs are derived from community members that can not maintain the rigors of competitive requirements or attendance, but are sanctioned as supporters by PMS|H2O Clan Inc. Administration for unique reasons. They can be sponsors, media, developers, etc. PMS|H2O Leadership reserves the right to grant and remove VIP status at any time for any reason they deem necessary


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MEMBERSHIP POLICIES


Records and Administration


Each Division tracks Division practice, Small Team practice, Raid participation and Division meeting attendance, depending on the appropriate format for the game.
  • This information should be available to all Members, and the responsibility of the Practice Manager(s)|Division Leader(s) to ensure it is kept up to date at all times.
  • Recruit attendance hours are made available through the Recruitment Manager(s).
All Member Contact information is kept in the strictest of confidence.
  • This information is available only to direct Roster Mangers, Division Leaders, Platform Generals and Clan Administration.
  • Roster Managers|Divisions Leaders are responsible for ensuring that complete information is updated in a timely manner, as it changes.
Available only to the Division Leader:
  • Disciplinary Discussion, Action Reports and Membership Termination Reports, detailing any issues which resulted in a warning, action or removal.
    • This information should NEVER be shared with any General Member other than the Member named in the report.
    • Breaches of this may result in Termination of Membership

Change of Personal Data

Any change in a Member’s information (Forum Name, Gamertag|ID|Handle, Address, Telephone #, H2O, etc.) needs to be reported directly to the respective Roster Manager|Division Leader.

Both Community (Non-Clan) Members and Clan Members may request adjustments to their personal forum data here. This includes:
  • Changes to Forum Profile Age
  • Forum Profile Name
    • Note: Clan Administration will not approve requested PMS|H2O Clan tags if requested by Member. This must be requested internally by the appropriate Division Leader or Platform General

General Participation


PMS|H2O Clan encourages all Members to take advantage of the various opportunities for interaction with other Clan Members that PMS Clan Inc. makes available. This includes (but is not limited to) the PMSClan.com Forums, Facebook, Twitter and the Ventrilo server.

The PMSClan.com forums are a very important part of interaction for PMS|H2O Clan for all levels of membership. PMS|H2O Clan strongly suggests that members actively read and contribute on the forums. Visiting the forums is the primary way to find out about clan meetings, practice times, and special events. Failure to do so may result in missing important announcements and opportunities.

Division Participation


PMS|H2O Clan expects Division Members to be ready to participate in Division practices and matches/battles/raids (as game appropriate) on a regular basis.
  • Division Members are expected to maintain a minimum of at least 4 hours of practice a week to retain active membership.
    • *Exception: MMO Divisions - where the game genre does not permit this format. Division Leader(s) are responsible for communicating to interested members requirements for participating in Raids, etc.
  • Practice Manager(s)|Division Leader(s) are responsible for conveying to members a current and up-to-date practice schedule at all times. Hours for practice options are determined by the Division Leader(s), Practice Manager(s) and Practice Captains.
  • Practice Managers|Division Leaders are expected to take regular attendance and monitor attendance of their division members, making these records available to the Division Members.
  • All attendance records should be posted in the appropriate Division section of PMSClan.com forums.
  • Practice attendance is for a FULL practice. Unless there is an emergency or scheduled conflict (i.e. work, school, etc) and the Member has notified the Captain running the practice, Members are expected to enter practice on time and remain for the duration.
  • Division Members are required to attend the monthly Division Meetings as scheduled by the Division Leader(s).

Expected Practice and Match Etiquette

Division Members are expected to focus solely on the practice|matches during the set time.
  • As a point of respect to Division Members and Practice Captains, all Members are required to set their status (as platform appropriate) to show as “Busy” during practices/raids.
    • This includes no private or party chatting (Xbox), IMing (PC), whispering (MMO), etc.
  • Practice Manager(s)|Division Leader(s) are to ensure that Practice Captains are assigned and that practice rooms are set up promptly for each scheduled practice. Practice Captains are required to have practice room set up at least 15 minutes prior to the start of a practice, so attending Members have time to join and the practice may start promptly.
  • The assigned Practice Captain leading the practice is the only individual that will send out or approve invite requests. It is a member’s responsibility to notify the Practice Captain that you would like to attend a practice at least 15 minutes BEFORE that practice starts.
  • During practice all Members are expected to show respect and proper decorum to fellow Members and the Practice Captain(s).
  • Only Clan Members are allowed in practices unless they are Recruits who have officially started their recruitment period.
    • Public Members (non-Clan Members) are not permitted in Division practice. Public Members should only be invited to "Open House" practices (which do not count for Division Attendance), hosted at the discretion of the Community Manager(s)|Division Leader(s).

Absence Policy

PMS|H2O Clan recognizes that from time to time it may be necessary for a member to take a break from Divisional requirements. PMS|H2O Clan is aware that emergencies, illnesses, or other personal business may arise. It is the responsibility of all Division Members to contact the Practice Manager(s)|Division Leader(s) (Recruits must contact Recruitment Manager(s)|Division Leader(s)) if they will be absent for any period of time, as well as to post in the appropriate thread for Leave of Absences.
  • Absences of 1 week, or less: Member is required to notify Practice Manager(s)|Division Leader(s) ahead of LOA, and post in the appropriate thread for short term absences
  • Absences of up to 3 weeks or less: Member is required to notify Practice Manager(s)|Division Leader(s) ahead of LOA, and post in the appropriate thread for long term absences
  • Absences of more than 3 weeks: Member is required to notify Practice Manager(s)|Division Leader(s) ahead of LOA, and will be moved to General Member status and may lose any managerial or leadership roles previously held. Upon timely return, Member must notify Division Leader(s), and can be granted Division Member status without further requirements but may or may not regain their previously held managerial positions. This decision is reserved for the Division Leader(s).
If a Division Member fails to attend the required Division Practices without advanced notice:
  • After the first week of missed Practice: receive a verbal warning from the Practice Manager(s)|Division Leader(s).
  • After the second week of missed Practice: Member will notified via forum PM and in game as appropriate, that any further inactivity will result in removal from Division and moved to General Member.
  • After the third week of missed Practice: Practice Manager(s) will notify the Division Leader(s), and the Division Leader(s) will request the Member be moved to General Member status.
    • Members absent for significant periods of time may be required to complete recruitment with the same requirements as a Division Transfer prior to being approved for Division Member status. See DIVISION TRANSFER.

Division Transfer Policy


PMS|H2O recognizes that a desire for clan growth, new interests, and other needs may lead a member to request a transfer to another division.
A member is eligible to transfer to, or participate in another Division provided that:
  • The Member has fully passed recruitment. (i.e, has spent at least 8 hours/4 weeks or 4 hours/8 weeks and is an officially accepted PMS|H2O Clan Member.)
  • A transfer request does not occur within one month of any previous transfer.
  • The Member is not currently on suspension for disciplinary action.
  • Have attended Public Orientation, or arranged a Private Orientation with a Recruitment Manager/Division Leader/Platform General and completed the Orientation Quiz

Prior to Division Membership transfer to the new division:
  • The Recruitment Manager(s)|Division Leader(s) must contact the member’s current Division Leader(s) to inform them of the transfer/dual-membership request.
  • When requesting the Division Adjustment, the Division Leader(s) must assign the original Division Leader(s) to the request.
Transfer Procedure:
If transferring from General Member to Division Member, or adding an additional Divisions:
  • The Member must complete two consecutive weeks consisting of 4 hours minimum of required Division Practice. During the two weeks, the Member may not participate in any Division Matches, nor join a Division Small Team, but is encouraged to join Small Team practices if interested and room/game permitting.

Conflict and Resolution


PMS|H2O Clan attempts to provide satisfactory resolution to all conflicts. Members are required to stay current on any changes made to Policy as contained within this Handbook, so that their behavior stays within suggested guidelines.

All investigations relating to complaints, whether or not they result in a Disciplinary Discussion, Disciplinary Action or other are to remain Confidential, and discussed only with the pertinent Members. Failure to do so may result in Termination of Membership.


Filing a Complaint

Members who have a clan-related issue, questions, or complaints or who observe, learn of, or, in good faith, suspect a violation of the Standards of Conduct of PMS Clan should immediately report the violation follow the Chain of Command in the following order:
  • Gain any proof possible that will help with the investigation (screenshots, posts/threads, photos, IM conversations used with permission if violation is serious)
  • Discuss it with their Division Leader(s). If the issue cannot be resolved at this level, or the situation directly involves the Division Leader(s), PMS Clan Inc. encourages members to contact their Regional Platform General.
    • If not in a Division, the Member should address their concerns immediately to the appropriate Regional Platform General. (ie, a "PMS Clan" member who was previously in a NA PC Division should address her concerns to the PMS NA PC General(s).)
  • If the Member cannot get in contact with their Platform General, or the situation directly involves the Platform General, the Member can then contact a Clan Administrator, for help in reaching out to the Clan Leader (PMS Wedge) or the clan Co-leader (CeeCee PMS).

Warning Procedure

Unacceptable behavior on the PMSClan.com forums or in-game that does not lead to immediate dismissal may be dealt with in any of the following manners determined by the Division Leader(s): (a) Verbal Warning (b) Written Warning (delivered via PM over the forums, and over appropriate platform method), (c) Suspension (time frame set by Division Leader(s) after input from Platform General(s)), and (d) Membership Termination (Requires input from Platform General(s)).

PMS|H2O Clan operates on a three-strikes rule, but reserves the right to skip a level of action, should the unacceptable behavior warrant stronger punishment. If any of the following Disciplinary Actions are taken against a Member, a Disciplinary Report is started for the Member. All Disciplinary Reports are shared and discussed with other leaders.


Disciplinary Actions are executed on three levels:
  • 1st Offense - Verbal Warning by Division Leader(s)
    • If the behavior was executed on the PMSClan.Com forums, a Clan Administrator or PMS|H2O Operations Moderator will issue an infraction, forwarding the infraction to the appropriate Division Leader(s)|Platform General(s).
  • 2nd Offense - Written Warning by Division Leader(s)
    • If the behavior was executed on the PMSClan.Com forums, a Clan Administrator or PMS|H2O Operations Moderator will issue an infraction, forwarding the infraction to the appropriate Division Leader(s)|Platform General(s), informing them that this is the 2nd offense, and further action may be necessary.
  • 3rd Offense - Temporary suspension from Division Practice and Removal of Member Rights from the forums, time limit is set by Division Leader(s) with input from Platform General(s).
    • If the behavior was executed on the PMSClan.Com forums, a Clan Administrator or PMS|H2O Operations Moderator will issue an infraction which will result in a temporary ban, forwarding the infraction to the appropriate Division Leader(s)|Platform General(s), informing them that this is the 3nd offense, and further action must be taken by the Division Leader(s) and Platform General(s).

General members (non-clan members) found violating the Official Forum Code of Conduct are also subject to the listed forum warning procedures.

For general members (non-clan members) who continue to to spam, troll, or violate any of the posted forum rules after the temporary ban, Clan Administration and Platform Generals, will vote on a permanent ban with the offender being allowed to state their case in person, through proxy (someone speaking for the offender), or in writing at the discretion of the Administration|Generals.

Crisis Suspension

  • A Member who is said to commit any serious violation of PMS Clan Inc. policies, at minimum may be suspended while the investigation of the situation occurs.
    • This is a clan wide suspension, the member is not allowed to participate in any other Division while on suspension.
  • Following the investigation, the Member may be terminated without any previous disciplinary action having been taken. The Division Leader(s) will review their findings with the appropriate Platform General(s) and come to a joint decision, and the Member will then be notified in person, and receive a written copy of the Disciplinary Action Report via PM on the PMSClan.com forum.

Membership Resignations and Terminations


PMS|H2O Clan recognize that while PMS|H2O Clan is open to everyone, not everyone is a fit for PMS|H2O Clan. With that, should a Member decide at any point that their home is no longer with the clan, PMS|H2O Clan will seek a voluntary severance of Member rights, wish them well, and hope that they will remain active in the general Community while they seek their next step in life.

In cases when Disciplinary Actions were taken, if it is determined by Division Leader(s) that a Member’s performance does not improve, or if the Member is again in violation of the PMS|H2O Clan guidelines as outlined in this Member's Handbook, a deliberation meeting will be held between Division Leader(s) and Platform General(s), and after this, Membership with PMS|H2O Clan will be terminated.
  • Division Leader(s) have the right to terminate Division membership of any member without prior notice. Division Leader(s) may decide if and when a member is allowed to reapply for Division membership if they wish to do so at a later time.
  • Clan Membership Termination must be approved by appropriate Platform General(s). For a Member to be Blacklisted (permanently barred from ever re-recruiting), all current Platform Generals must be presented with evidence, and vote. This vote may be appealed at a future date.

Exit Interview

In a voluntary separation situation, PMS|H2O Clan conducts an exit interview to discuss the member’s reasons for leaving and any other impressions that the member may have about PMS Clan Inc. The Clan Administrator who removes the Member's rights will send an Administrative PM to the Member, indicating that their Clan Rights and Clan Tag ("PMS", "H2O") have been removed as appropriate. Included in this PM is a link to the voluntary Exit Interview. Responses are shared with Clan Administration, Platform Generals and the PMS|H2O Clan Inc. Executive Team.

Member Relationships


PMS|H2O Clan encourages that all Clan Members from all different levels of Membership, Platforms and Clans to participate in the many different offered game nights and events offered or involving PMS|H2O Clan, to best experience best exposure to the wide range of talents and personalities contained within PMS|H2O Clan.
Events may include:
  • Platform Community Game Nights: run by Clan|Game Community Manager(s)|Division Leader(s)
    • (Can be open to any PMS or H2O Member, but traditionally does not permit a mixing of both.)
  • Industry and Fan run events: MLGs, PAX (Penny Arcade Expo)
  • Etc.

Big Sister, Big Brother Program

Please see "Big Sister|Big Brother" under RECRUITMENT POLICIES.

Reminder:
  • PMS|H2O Clan does not recognize a PMS member taking an H2O member as a Big|Little Brother nor an H2O member taking a PMS Member as a Big|Little Sister as this interferes with the already established PMS|H2O policy.
  • All PMS members should look upon H2O members as their brothers and all H2O members should look upon PMS members as their sisters.

PMS|H2O Bond Program

The PMS|H2O Clan have a historical tradition of celebrating the special bond between a PMS Member and an H2O Member. More commonly, this is known as "Choosing an H2O."
This H2O's is often one of the PMS Member's closest confidants and may be the first person aside from PMS Members they look for when they sign online. They offer to help Clan or Community Members with problems, and are the first ones to volunteer help for whatever reason.
Remember:
  • PMS Members are not obligated to choose an H2O at all and should not feel under any ‘obligation’ to sponsor an H2O.
  • H2O Members are no longer required to be “chosen” by a PMS Member to be eligible for recruitment for the H2O Clan. Being chosen is simply a title of honor that PMS Clan Members are allowed to give if they wish to do so.
  • Members are responsible for the individual they choose to be their PMS|H2O in the sense that it is their duty to pick someone that can live by the PMS|H2O Clan rules and policies, and support them and the Member to their fullest. Members should therefor choose a PMS|H2O wisely as they are a reflection of not only the PMS|H2O Member, but the Clans in general.
  • If a Member cannot find a PMS|H2O Member they think they click with or feel could positively reflect the Member and the Clans, wait. It is better to choose right or not at all, then have a negative situation due to an inappropriate choice of PMS|H2O.

Guidelines to follow for both PMS|H2O Members
  • A Member must wait 60 days from the end of her|his recruitment before asking to take an PMS|H2O.
  • A PMS Member should contact her Division Leader(s) regarding her section of an H2O. The Division Leader(s) will contact the H2O’s current/previous Leader before approving the section to:
    • To confirm the H2O does not already have a PMS Member.
    • To confirm the H2O’s age.
  • No PMS or H2O Member 17 years old or younger may have a PMS or H2O over 19 years old.
    • If during their tenure as PMS|H2O this age split occurs (ie they started at 16 & 18 years old), the Members should contact their Division Leader prior to the age split occurring, (ie, before the 19th Birthday).
  • Members should always try to communicate with their PMS girl|H2O guy(s) if they are behaving inappropriately or negatively, as the Member(s) should the one(s) that can influence them the most.
  • Members should dedicate time to maintaining the bonds with their PMS|H2O’s, but always remember that the there is a necessary “clan time” among each division – both in a competitive and social aspect.
    • Practices are designed to be PMS or H2O only unless otherwise stipulated by the Practice Manager(s)|Division Leader(s).
    • Unless otherwise approved, at no time should a Member be leaving Division|Small Team practice or other specified clan time to play with their PMS or H2O.
  • No Member may forcibly remove their PMS|H2O from the PMS|H2O Clan. Use of forceful or underhand tactics to try to remove a PMS|H2O is NOT allowed, and will result in disciplinary action against the Member.
  • PMS ans H2O Members can agree to a mutual separation, thus allowing the H2O to have another PMS if he wishes (and that PMS member can have another H2O).
  • The PMS or H2O Members wishing to dissolve the bond should contact their Division Leader(s) (or General(s) if they are not part of a Division) with the specific reasons as to why the bond should be broken.
    • The Division Leaders(s) should contact the PMS|H2O’s Leader(s) with their decision for roster updates.
    • Members may apply for a split only once a year.

Romantic Relationships Policy

PMS Clan Inc. is not a dating service. We understand that relationships may form between adult members. However, we highly insist that members keep all contact and interaction as professional as possible and avoid developing anything other that a friendly relationship. If however a relationship exists, it should be as discrete and private as possible.
  • Couples that join the clan together, or develop a romantic relationship while within the same division, may remain in the same division; but neither may be promoted to Manager or Division Leader (essentially overseeing each other), unless there is no other choice for an alternate division, and with any existing Division Leader(s) AND Platform General(s) permission.
  • At no time should private information be shared between Members who are in a relationship, no matter the level of Membership. This includes all information from PMS Arena, H2O Arena, personal Member information, and ALL information regarding Disciplinary Actions. Failure to comply with this will result in Disciplinary Actions for both Members.
  • The relationship must kept be private and discrete as to not make fellow teammates uncomfortable, or cause undue conflict.

By NO means does PMS Clan Inc. tolerate inappropriate relationships between an underage and an adult member; this action is subject to immediate removal from the clan. PMS|H2O Clan further reserves the right to contact guardians of any underage clan member that may be in a relationship with a adult.

Membership of Relatives Policy

PMS|H2O Clan are pleased to consider membership for qualified applicants who are related to current or former Members. However, a family member may not be promoted to Manager or Division Leader (essentially overseeing each other), unless there is no other choice for an alternate division, and with any existing Division Leader(s) AND Platform General(s) permission.

Starting a Division


PMS|H2O Clan is always open and looking to expand existing Divisions, and encourages Members to explore different games and new possibilities within the PMS|H2O Clan.

All information pertaining to how to apply to begin a new Division can be found within these two threads here and here. Please read both threads prior to submitting an application.


Clan Merger Policy

Teams|Clans that would like to merge with PMS|H2O Clan's smaller Divisions may due so only with the direct permission of Athena Twin PMS and Athena PMS.

If an entire Team|Clan wishes to join an existing Division or to create a new Division:
  • If the intention is to join a smaller PMS|H2O Division, joining Team|Clan Members must first attend a PMS|H2O Orientation, but then may participate in all PMS|H2O Clan practices, have forum rights on PMSClan.Com, use a PMS|H2O Gamertag|ID|Handle and are required to abide by all PMS|H2O Clan rules and requirements.
  • During the Member's first 30 days with the PMS|H2O Clan, Members are considered to still be a trial recruitment period and subject to membership termination as with any other recruits.
    • Unless specified by Athena PMS or Athena Twin PMS, the merging Member(s) are encouraged in adopting the PMS|H2O tag into their Gamertag|ID|Handle as soon as the merger and the chosen names are approved.

IF only part of a Team|Clan wishes to join an existing Division:
  • The Members are encouraged to use only the PMS|H2O Clan tag and by no means can continue membership with their former clan, thus being in two clans at once (See OUTSIDE CLAN INVOLVEMENT).

Outside Clan Involvement


No PMS|H2O Clan Member may participate in any Clan while preparing to Recruit, Actively Recruiting or while a Member of PMS|H2O Clan. PMS|H2O Clan expects its members to be fully committed to PMS|H2O Clan and fully participate in all Clan functions. Participation in other clans is a conflict of interest both professional and personally.*
  • * Exception: In the case of pre-approved groups, such as relating to a contracted job, (I.E. FragDolls, CGS) or with a social network, (I.E. Gamerchix, PopChix).


Advancement Opportunities


PMS Clan Inc. desires to provide Members with opportunities for advancement as positions become available within the Clans.
Please review our our Job Boards for available positions within Divisions or Operation teams.
  • An application process is used to review potential candidates and the final decision is made by the Division|Team Leader(s), with input from Platform General(s) or Operation Director(s) as appropriate.
  • Applicants are primarily reviewed for previous experience and Clan record. It is the Member's responsibility to relay interest in available positions to the appropriate Leaders and to prove to them the capability of such a promotion.
  • With most available positions, any qualified Member may apply and be equally considered. However this is a general guideline and the ultimate decision rests with existing Leadership's discretion.


Steps for Promotion

A Member will generally progress through the following steps of promotion during their time in the Clan:
Recruit → Division Member → Captains (Practice Captain, Small Team Captain) → Manager (Recruitment Manager, Practice Manager, ect.) → Divisional Leader → Platform General

Performance Review


PMS|H2O Clan desires Members to be successful in their positions and enjoy their Divisions of choice. In order to support growth, PMS|H2O Clan has developed a formal review process to provide performance feedback.
Feedback may include:
  • Division Audits: Held at the discretion of PMS|H2O Platform Generals, a Division Audit reviews how the Division functions and behaves from the bottom up, examining Members to Division Leader(s), and all processes in between.
  • Division Leader Survey: A short questionnaire given to all current Division Members, with pointed questions regarding their Division Leader(s) actions, resulting in a numeric rating. This rating is then discussed between the Division Leader(s) and the appropriate Platform General.

Job Abandonment & Repercussions


PMS|H2O Clan recognizes itself as a volunteer organization; in accepting any Managerial or Leadership positions a Member understands that they are gaining practical experience that can be used as in real-world situations and as such are subject to additional expectations of responsibility and of communication, both up the chain of command to Platform Generals, as well as down the chain to Division Managers, Captains and Members as appropriate.

PMS|H2O Clan further recognizes that at times it becomes necessary for existing Managers and Leaders to remove themselves from Leadership, sometimes with very little prior notice. This is always considered an unfortunate but understandable necessity.

However, in cases where Managers or Division Leaders are seen to "job abandon" or "rage quit", without at least two weeks prior notice to Platform Generals, the following repercussions can and may occur:
  • Issuance of permanent Disciplinary Report in personnel file
  • Restriction from re-promotion to Manager or Division Leader for a set period (decided by Generals)
  • Removal of Elite Status (if previously granted)
  • Revoked permission to maintain PMS|H2O at the end of name on PMSClan.com

Compensation and|or Benefits


It is the desire of PMS|H2O Clan to reimburse members for work done at industry or consumer events, but this is not always possible.
  • In the event of a Sponsor or outside company contracting to hire Members, PMS|H2O Clan will attempt to work out appropriate compensation from that company. All information will be presented to any interested Member prior to the event, so that each Member may make an informed decision.
  • If monetary pay is to be received from an event, it will be dispersed based on the client’s payout time.

At times PMS|H2O Members might have the opportunity to be eligible for certain perks and|or products based on Sponsor or Partner relationships.
  • Only Members that are considered Clan Members will be eligible for any benefit that is brought about through a Partner or Sponsor.
PMS|H2O Clan provides dedicated a Ventrilo for all Regions. If appropriate for game format, PMS|H2O Clan may also offer public and private game servers for use in practice and for scrims.
PMS|H2O branded clothing and other items are also available for purchase through the PMS Clan Zazzle store


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STANDARDS OF CONDUCT


General Guidelines


All Clan Members are urged to become familiar with PMS|H2O Clan rules and Standards of Conduct as set down in this Member's Handbook, and are expected to follow these rules and standards faithfully as a Member of PMS|H2O Clan.


Respect for Others


PMS|H2O Clan has adopted a policy prohibiting violence against Members of any kind, be it physical, verbal, or written.

Consistent with this policy, acts or threats of physical violence, including intimidation, harassment, and/or coercion, which involve or affect PMS Clan Inc., will be grounds for immediate termination from PMS|H2O Clan.
  • Belittling or attacking others in any way, even in retaliation, will also not be tolerated and may result in Disciplinary Actions.
Always remember you represent every one of your fellow Clan Members in every game you play and every comment you post or make. Show respect to others, even if they do not do the to you. Remember, you will be held responsible for any negative action you take no matter what the situation is.
  • Saying “Good Game” after every match is a non-negotiable, even if the opposing team was offensive. Members are encouraged to mute any opposing players that are being offensive, and the Captain can say “Good Game” for the team. Members are also encouraged to use any platform specific reporting system when appropriate.


General Harassment Policy

PMS|H2O Clan does not tolerate any form of harassment.
Included in this definition (but not limited to), is:
  • offensive signatures/avatars directed at Members
  • Words/signs
  • Offensive jokes/cartoons
  • Pictures
  • Forum threads/posts/blogs
  • E-mails, visitor messages, PM's or in-game statements,
  • Pranks
  • Intimidation or physical contact/violence/assaults

Any Member that is found to be acting in a harassing any way toward any player period, Clan Member or not, is grounds for Disciplinary Action and|or termination from the Clan with no prior Disciplinary Action.

Always respect fellow PMS|H2O Clan Members.
At no time is it okay to bad-mouth, disrespect or talk down to any fellow Clan Members, even if it is intended in a joking manner. PMS|H2O Clan Members are expected to be respectful of not only fellow Clan Members and other members of the gaming community, but also to respect themselves.

While representing PMS and H2O in-game, on forums, at events, and in pre-game or post-game lobbies, PMS|H2O Clan Members are expected to act with cooler heads, and rise above the situation.
  • PMS|H2O Clan does not expect every single Member to get along with each other. Just like in a traditional family, there are personality clashes, etc. If Members find themselves in this situation, PMS|H2O Clan expects the Members to behave as adults, and seek alternative solutions to remedy the situation. If conflict continues to cause disruption, it may result in Disciplinary Actions.
  • If a situation does arise, promptly direct any issues to person who is being offensive. If the behavior continues, please direct issue to the appropriate immediate Leader (Division Leader or Platform General).
  • Do not discuss issues with the community or in open public forums sections. Instead, handle the situation among only the individuals involved and any appropriate leaders, the situation can be reviewed fairly, and proper action taken.

There is always going to be “slang” for things both in-game and outside of it. As a gaming community that focuses on supporting females in gaming, we should respect the usage of certain words while in game play. Because we are all from different backgrounds, and we do all not know the events that may have occurred, we should be careful in the "slang" words that sometimes get tossed around.
  • Remember: Using the word ‘Rape’ in any form or fashion to describe "getting owned" will not be condoned, and is subject to immediate Suspension from all Clan related activities.
  • If you have a problem with any words or phrases you hear other members saying, please let them know it offends you and let a leader know. Members will be warned if their behavior continues to be inappropriate or disrespectful and additional action may be taken.

Sexual Harassment Policy

PMS Clan Inc. does not tolerate sexual harassment.
This may include, but is not limited to unwelcome sexual advances, requests for sexual favors, or other unwelcome verbal or physical contact of a sexual nature where such conduct creates an offensive, hostile, and intimidating working environment and prevents an individual from effectively performing the duties of their position.
  • Any Member reported to sexually harass any other Member will be terminated immediately if proof is shown of intentional harassment.
  • When no proof is available an investigation will occur and appropriate leaders will rule a decision on the situation.

Part of the goal of this community is to provide a safe environment for all ages and all genders. As such:
Quote:
PMS Clan Inc. has an absolute "No Tolerance Policy" concerning sexual conversation, advances, or any form of sexual references when a minor is present. Failure to adhere to this policy between an adult and a minor will be taken very seriously and will result immediate termination.

Information Confidentiality and Nondisclosure


PMS Clan Inc. sincerely hopes that its relationship with its Members will be long-term and mutually rewarding.
By accepting Membership with PMS|H2O Clan, Members agree that they will not disclose or use any PMS|H2O Clan confidential information, either during or after their membership. This includes:
  • PMS|H2O Clan procedures and/or manuals,
    • I.E., Member's Handbook.
  • Passing information from restricted access forums to a Member that do not have the appropriate permissions,
    • I.E. a Leader discussing issues or topics from the Leader's section with a Member, PMS Members discussing topics or issues located in the PMS areas with H2O’s and vice versa, or discussing Clan topic or issues in Member's area with Non-Members, etc.

Misuse of confidential information could result in suspension, termination, and possible legal recourse.


Ethical Standards of Personal Responsibility


PMS|H2O Clan expects that its Members act with the highest ethical standards while conducting Clan business. Doing the right thing and acting with integrity are the two driving forces behind both the PMS Clan’s success and the H2O Clan’s main purpose. When faced with ethical issues, Members are expected to make a professional decision, consistent with PMS|H2O Clan’s principles and standards or they may be susceptible to immediate termination from the clan.
All Members of PMS|H2O Clan are to always play fair.
There is to be no cheating/glitching of any kind.
This includes but is not limited to:
  • Using cheat codes
  • Using a modified console to obtain access to software or services without paying
  • Stand-bying, bridging, or ANY other form of interfering with another Gamer's connectivity.
  • Allowing another gamer to use a Clan OR Personal Gamertag|Tag|Handle to increase in-game rank or unlock achievements/trophies.

If Members are caught cheating, or knowingly participating in a game where other people on the team were cheating, it may result in immediate membership termination from PMS Clan Inc.
  • If Members find themselves in this situation, they are required to immediately quit the game and report the situation to their direct Leader.


Appropriate Dress Code

Members of PMS Clan Inc. are expected to present a clean and professional appearance while conducting business at in-person events while representing PMS|H2O Clan. This includes tournaments, conferences, and gaming expo events.

Dressing in a fashion that is clearly unprofessional, that is deemed unsafe, or that negatively affects PMS|H2O Clan’s reputation or image is not acceptable and is subject to Disciplinary Action and/or termination.

Appropriate Online Images

We know many of you are proud of your image, and want to encourage you to be yourself. However, please monitor you photos effectively and make them appropriate and not extreme. If at anytime there are inappropriate photos found, you may be asked to remove it, or even lose member rights in PMS Clan. The general guidelines to follow on appropriate images are the following:
  • No full or partial nudity (defined as any image with at least half of the breasts or buttocks showing).
  • No image that is meant to represent a sexual position or pose while partially clothed.
  • No images suggesting illegal alcohol or substance usage.

Personal Blogs & Websites

Members that would like to maintain separate blogs or sites; one for clan usage (using clan names, tags, logos, or links, and images from clan events) and one for personal usage (using personal names, images, etc.) may do so.
Personal sites may have anything they want with no restrictions, as long as there is no reference or connection to PMS|H2O Clan Membership.
  • Reminder: Members are expected to be respectful of PMS|H2O Members, whether on their personal or Clan blogs.

Alcohol and Substance Abuse


It is the policy of PMS|H2O Clan that the organization is a drug free environment.
The mention of drugs and alcoholic beverages in general rooms or with general members is strictly prohibited.
While PMS|H2O Clan does not assume to dictate what a Member may do in his or her own time, it is expected that Members respect other Clan Members by not discussing personal interests as some may be offended, and PMS|H2O Clan has many minors within the organization.
  • At any event while utilizing the PMS or H2O name, use of illegal substances, includes underage drinking is NOT permitted under any condition.
    • Breaking this regulation will result in membership termination of the underage Member, as well as any Members that knowingly provided alcohol to the underage Clan Member.


Advertising, Sponsorship and Gifts


Advertising or solicitation in any form for any cause in public forums areas is only permitted with permission from the PMS|H2O Executive Team. Please send all advertising inquires to Marketing Director, Gypsyfly PMS.

Members are not permitted to distribute non-clan literature or views while using the PMS|H2O name, especially those that could be considered offensive or confrontational to others.


Outside and/or Personal Sponsorship

As a PMS|H2O Member, you are not restricted from approaching, or being approached for personal or team sponsorship. PMS|H2O Clan does ask you and your sponsor to abide by our requirements as follows:
  • No Sponsors may conflict with existing Sponsors or Partners.
  • All Team Members must all be current PMS|H2O Clan Members.
  • Neither PMS Clan Inc. nor PMS|H2O Clan logos may be used without prior written permission from Athena Twin PMS or Athena PMS.
  • No contracts involving the PMS|H2O name may be signed by any Members if using the PMS Name or logo. All contracts must be presented to Athena Twin PMS and Athena PMS for approval.
  • Clan Members may not find sponsorship through another Clan or Team, unless first approved by Athena Twin or Athena.
    Note: Only instances of exception may be for jobs or paying opportunities, and must be reviewed by Clan Leaders for approval.
  • If a Sponsor is interested in becoming affiliated with PMS|H2O Clan and would like the Team name to reflect this and receive support from PMS|H2O Clan, please refer the Sponsor to athenatwin@pmsclan.com for negotiations. Referring Members are entitled to a 5% referral fee for all cash sponsorships they initiate.

Gifts

Clan Members may accept a gift from a Client or Sponsor for themselves, however it is not acceptable to accept a gift in exchange for promotion of that product under the PMS|H2O Clan name, for any company or product that conflicts with existing Sponsors.

Communication


Open Communication

PMS|H2O Clan encourages Members to discuss any issues they may have directly with the relevant Member . If a resolution is not reached, Members should arrange a meeting with their direct Divisional Leader(s), so all parties involved can come to a resolution. If the situation is not properly addressed, Members should contact their Platform General(s) who can and will arrange for a meeting.

Any information discussed in an Open Communication meeting is considered confidential to the involved Leaders only, to the extent possible while still allowing Leaders to respond to the problem. Retaliation against any Member for appropriate usage of Open Communication channels is unacceptable and grounds for Disciplinary Action and/or Termination.

Member Meetings

PMS|H2O Clan hold multiple private meetings where important decisions are made for the clan by democratic vote and personal situations may be discussed. A Members may be invited to any of these meetings when their attendance can provide valuable information or feedback on decisions being made.
  • Executive Team and Management Meetings are held monthly, where the Executive Team and Platform Generals come together to discuss clan progress and policy development and/or changes.
  • Platform Leaders Meetings are hosted by the appropriate Platform General and all Division Leaders they oversee, to discuss Division progress and discuss any new policy or Member situations.
  • Division Meetings are set and held at the discretion of the individual Division Leader(s), but a monthly meeting is mandatory.

Forums

PMS Clan Inc. runs a clan-wide electronic forum where members can find organizational announcements, news/events, and discussions about specific topics, at http://forums.pmsclan.com. PMS|H2O Clan Members are responsible for reading necessary information posted on the forums, in both the General Arenas as well as any appropriate private Arenas.

PMS|H2O Clan also suggests general activity in the forums and recommends that a Member post at least three times a week and be open to playing with a Community (Non-Clan) Member once a month (if not more). PMS Clan Inc. treats Community Members with the utmost respect and ask that PMS|H2O Clan Members act in a mature manner at all times when communicating with forum members, online and off.

Suggestions

PMS Clan Inc. encourages all Members to make suggestions and provide ideas and feedback as to how to make PMS Clan Inc. a better place and enhance service to PMS|H2O Members. A Member who sees an opportunity for improvement is encouraged to talk it over with their Leader, who can help bring the ideas to the attention to the appropriate individuals who are responsible for possibly implementing them. All suggestions are valued, and if a suggestion is not being followed up on by a Leader, post them in the private General Arena.

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Copyright © 2002 - 2012 PMS Clan Inc. All rights reserved.


Created by H2O Snake, 07-25-2008 at 02:34 AM
Last edited by Blue Rose PMS, 09-26-2014 at 11:57 AM
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